Release Notes

Fresh features and fixes, updated with each release. Includes upcoming release information.



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February 22, 2020


App & Chrome

Highlights: Spekit Teams 

  1. Create and manage Teams
  2. Pull from a user’s Salesforce attributes to create Teams
  3. Updated User Role Permissions
  4. Create and assig Speks to specific Teams
  5. View Analytics specific to a Team
  6. Impersonate Users as the Account Admin

 

App Only:

 
Create Teams and Manage Teams

 

  • Now you can create Teams for your organization. These teams can be used to align different Speks with different teams, departments, and various organizational hierarchies. 
  • You can find Teams from the Settings > Teams & Users tab in the Settings panel.

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  • You can create and delete Teams, invite users to Teams, add and update members, and assign various user roles.
  • Teams can be cloned for quick re-speccing of currently existing teams.
  • All new Spekit accounts have two out-of-the-box teams created for them by default.
  • The All Users team has been locked down. Accidentally deleting this would’ve rendered many system-wide Speks unviewable.
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  • You can edit a single user or select multiple users to perform bulk change operations such as adding or removing users from teams.

 

 

Reuse Salesforce attributes on Users to create Teams:
  • Spekit now imports new information from Salesforce on users, allowing you to filter and create teams based on this information.
  • This includes the Salesforce permission sets for each user, as well as the Salesforce Chatter group associated with each user.
  • Additional query filters have been provided to draw on the data being taken from SalesForce user information and Spekit user information.

 

 

New User Role Permissions:
  • Administrators are now been divided into Account Admins and Team Admins.
  • Everyone who was previously an Admin is now a Spekit Account Admin. 
  • Team Admins is a new role limited to the Teams they are assigned to.

 

Creating and assigning Speks to specific Teams:
  • You can now also create Speks and assign them to a Team using Topics. Speks and Search Results for Speks will be limited to the teams that have access to that Topic. 
  • All Speks must now be assigned to a Topic before they can be created.
  • Speks with similar labels are now allowed.

 

 

  • Salesforce help icons will only show up if the user has access to that Spek through a team.
  • Notifications are now only sent to the teams that can view the Spek.
View Analytics specific to a Team:
  • Administrators can now see Dashboards for each team. Account administrators can see dashboards for all the teams.
  • Team administrators are only able to see dashboards assigned to their teams.

 

 
Impersonating Users as the Account Admin:
  • Account Admins can login as other users to check and verify permissions and behavior.
  • Team admins can only log in as other users of the team, account admins can log in as any user in the company.

 

 
Enhancements: 
  • Browse Topics list in the Chrome extension is now sorted alphabetically for easier parsing. 
  • Questions icon added in the Spekit webapp so that your team has a way to ask internal questions and request help directly from app as well. 
  • Now you can click anywhere on a row (example users) to select the row, rather than just the row button.
  • Smoother new user sign up experience.
  • Added tracking for team related events.
  • 404s redirected to main dashboard.
  • Spekit now logs you out after 96 hours of inactivity.
  • Spekit’s Free Plan can now create unlimited Speks.
  • Spekit’s Free Plan is limited to 10 users now and will display an Upgrade Plan option if the account admin tries inviting the 11th user or above.
Fixes:
  • We ran our spelling bug catcher net and gently (re)moved a few bugs to their natural habitat.
  • Searching for a Spek with special characters in the label no longer fails. 
  • Icons did not load properly in some instances. They have been rectified. 
  • Spekit icons now display properly when Spekit subscription status changes. 
  • Applying two filters in Topics in the chrome extension now no longer gives zero results. 
  • Creating or editing a Spek from the Chrome extension wasn’t allowing assigning to Account Admins. This has been resolved. 
  • Unread notification count updates correctly.
  • Fields that weren’t showing up in a Topic even with Spek Mode on, are now showing. 
  • The sorting order of Speks in a Topic has been fixed.
  • Issues with bulk inviting a high number of users have been resolved.
  • Impersonating users now no longer increases react/views for that person 
  • Users can only impersonate active users now.
  • Free users now see the paywall properly on the integrations page
  • Outlook extension now logs in with Internet Explorer as the default browser. 
  • Minor UI fixes.
  • Various requests that weren’t resolving are now

January 11, 2020


App & Chrome

Highlights: Expand view, Spek Mode, Questions and Page Layouts

  1. Pop out and expand Spekit, and use our new Back and Next Buttons to navigate through a set of Speks
  2. Undefined Speks and Fields will only show up in Spek Mode
  3. Fields are excluded from search by default 
  4. Use Questions to route queries to your internal support email

Chrome-only:

  • Expand and pop out Spekit
    • Our new “Expand” mode lets you pop out the Spekit Chrome extension into it’s own window. Use this to follow a set of step by step instructions in this super helpful “side-by-side” mode. 
    • Use the new Back and Next to easily go through a Topic or Search Results
      • Simply click into a Spek from a topic or search results and use the right and left arrows

  • Questions routing:
    • We have a new Questions button in the Chrome extension for users to ask questions about your Speks
    • Users will also be asked to provide feedback in Chrome if they react with “Confused” or “Not helpful” on a Spek
    • Questions routing: If asked from “generic” Questions button, will be sent to:
      • Your internal support email (Email us to configure this) 
      • If you haven’t set an internal support email up, it will route to your connecting admin’s email
    • Questions routing: If asked from a specific Spek, will be sent to:
      • The Expert (if one exists) 
      • Otherwise it will be sent to your internal support email (Email us to configure this) 
      • If you haven’t set an internal support email up, it will route to your connecting admin’s email

  • Added a reminder banner if the user is not logged into Chrome and visits Salesforce
    • To encourage users to login to Spekit, if a user has the Spekit chrome extension installed but is not logged into Spekit, they will get a banner prompting them to login when they are in Salesforce
    • If they dismiss the banner it will not show up for the next 3 days, and then come back to remind them again. 

App & Chrome

  • Spek Mode to make searching a breeze: 
    • By default, search will now exclude Salesforce Field Speks, and all undefined Speks. Users can toggle these into search results on-demand using the toggle upon search
    • Admins and Experts: How do I document Field Speks then?
      • Use our new “Spek mode” to search for, find and document all Speks.
      • This view includes ALL SPEK TYPES, including Field Speks and undocumented Speks. 
      • Use this when documenting fields from the Chrome extension / Salesforce views, or after importing a new object

  • Page Layouts to organize your documentation process
    • Resync your Spekit org and go into Filters to find standard Page Layouts.
    • You can use this to find a specific Page Layout to start documenting with
    • You can also use the “Not on any Page Layout” filter to find and hide fields that are not relevant for you to document on an object.

  • Enhancements:
    • Hide mode is now easier to find – it’s visible on wiki and dictionary views so that users can easily access and view their hidden Speks.
    • Related Speks to a Salesforce Object will now by default be sorted by Last Edited in order to show the most recently created or edited content up top.
    • By default the wiki is now sorted by Last Edited in Spekit date
    • In-app/in-chrome notification messages will now include the creator’s message so that people know WHAT has changed.
  • Fixes:
    • Right click to enable Spekit is now pulling up the chrome extension
    • If you create a topic with special characters in the label and add Speks to it, the Speks now appear in the topics page
    • Chrome sidebar navigation items: Reduced size to increase reading space
    • Chrome: Numbered lists are now rendering in popups
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December 15, 2019


Chrome

Highlights: Visualforce Support and Spek-to-Spek link

  • Spek-to-Spek: Links to Spek will now open in the Chrome Extension
    To reduce context switching for users, any private Spekit share links you add to a Spek will now open right there for you users in the Chrome extension. For example, if you email or paste a Spekit share link, and the user has Spekit installed, the link will open up in the Spekit sidebar for them. 
    • Send a notification and the related Spek will open up for them when they click the link to read in the email.
    • Use for creating table of contents
    • Use to reference and link one Spek to another
    • Use for linking together connected process Speks
  • Visualforce support: 
    • Spekit now supports Salesforce Visualforce pages out of the box! So if you document Salesforce fields and Speks on Visualforce pages, the Spekit icons will show up in your favorite apps. Note: This is a beta functionality and we do not support object-level filtering of results for Visualforce pages.
      Other updates in Chrome v. 4.0.21

Other updates in Chrome v. 4.0.21

  • ​Enhancements: 
    • Chrome: Videos and embedded content can now be maximized and expanded from the sidebar
  • Fixes:
    • Fixed bug where for certain users that use multiple screens, Chrome was getting hung temporarily or crashing 
    • “Extension reloaded itself too many times” error message has been resolved

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October 27, 2019


Chrome

Highlight: Reactions now live in Spekit for Chrome.

Chrome support now live.

Our new reactions feature is built to help gather feedback on your training content!

  1. Each user can react once per Spek
  2. Users can change their reaction 
  3. The expert is notified via Spekit when they receive reactions on their Spek 
  4. The dashboard for all users shows recent reaction activity and a set of “Most Reacted” Speks  
  5. In the dictionary view, all users can sort by most reacted Speks
  6. Admins can also view deeper “per Spek” reaction number by opening the Spek and clicking into the “Analytics” section (this section now combines Views + Feedback)

Other updates in Chrome v. 4.0.17

  • Topics
    • Speks within a topic are now sorted alphabetically by default (already on app!) 
    • Improved Topics View UI/UX to make “on hover” functionality better and improve long label wrapping
  • New features for content creators
    • Ability to clone a Spek (already live on app!) 
    • Text-editor improvements: Added indents, nested bullets and increasing default media (image, video, embed) width. Improved hyperlink UX.  (already live on app!) 
    • Edit and create popup layout updated to collapse business process field unless explicitly needed or filled out 
  • Fixes: 
    • Improved “Back” navigation UX in Chrome to retain the correct “search results” path the user navigated from
    • Improved “on hover” interactions and long labels wrap

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October 20, 2019


App & Chrome

Highlight: Get a feedback loop going with reactions! 

(Live on the Spekit app, Chrome support coming soon!)

Our new reactions feature is built to help gather feedback on your training content!

  1. Each user can react once per Spek
  2. Users can change their reaction 
  3. The expert is notified via Spekit when they receive reactions on their Spek 
  4. The dashboard for all users shows recent reaction activity and a set of “Most Reacted” Speks  
  5. In the dictionary view, all users can sort by most reacted Speks
  6. Admins can also view deeper “per Spek” reaction number by opening the Spek and clicking into the “Analytics” section (this section now combines Views + Feedback) 

Web App & Chrome

  • Search enhancement: Undefined Speks do not show up for Viewers in any search

Web App 

  • Rich-text: 
  • Fixes: 
    • Topics: Topic filters no longer will breaking if the topic name contains a comma
    • Uninvited Salesforce users no longer show up in the “Manage Users” list search results
    • Users table UI updated so that key actions (Edit, Remove) are easily accessible

September 22, 2019


App-only release

  • An improved login flow and shared link login flow, designed to guide users to the correct login option. See full details.
  • Expanded view layout updated to be more concise and highlight key actions in the sidebar
  • Topics
    • Speks within a topic are now sorted alphabetically by default
    • Added global wiki search bar and “Create Spek”” button to Topics and Dashboard screens
    • Improved Topics View UI/UX to make “on hover” functionality better and improve long label wrapping (coming to Chrome soon!)
  • New features for content creators
    • Ability to bulk delete Speks (Note: You can still only delete Custom Speks – you cannot delete any Speks linked to Salesforce – such as object, filed or picklist Speks).
    • Ability to clone a Spek (coming to Chrome soon!)
    • Text-editor improvements: Added indents, nested bullets and increasing default media (image, video, embed) width. Improved hyperlink UX. 

June 18, 2019


  • App & Chrome v. 3.1.2
    • Beta Feature: Enable Spekit icon on hyperlink elements for your org (contact us support@spekit.co to try this feature)
    • Minor fixes and enhancements

June 2, 2019


  • App & Chrome v. 3.1.0
    • Deliver contextual notifications to users on Spek update and create. Read more here. 
    • Improvements on Salesforce Lightning icon load time 
    • Minor enhancements

May 16, 2019


  • App & Chrome v. 3.0.22
    • Copying over from word docs maintains formatting and spacing
    • Minor enhancements

May 14, 2019


  • Chrome v. 3.0.21
    • Read correct object context on create popups in Salesforce Lightning
    • UI upgrades to make key actions (Create Spek, Starred Speks, Settings) more visible
    • Added “x” to make it obvious for users how to close
    • Further performance enhancements for Salesforce Classic to enable instant editing for power users.
    • Blacklisted MapAnything and GeoPointe URLs in classic to remove load
    • Enhancements for classic console rendering and speed

May 12, 2019


  • Chrome v. 3.0.18
    • UI upgrades to make key actions (Create Spek, Starred Speks, Settings) more visible
    • Added “x” to make it obvious for users how to close
    • Further performance enhancements for Salesforce Classic to enable instant editing for power users.
    • Blacklisted MapAnything and GeoPointe URLs in classic to remove load
    • Enhancements for classic console rendering and speed

May 2, 2019


  • Spekit App
    • Misc. minor enhancements
  • Chrome v. 3.0.17
    • Performance enhancements for Salesforce Classic to enable instant editing for power users.

May 1, 2019


 

April 25, 2019


  • Chrome v. 3.0.16
    • Support for filtering icon results by object in Lightning list views that are embedded on non-object pages
    • Fixed: Sporadic issue with Salesforce classic layouts
    • Misc. minor fixes

 

April 24, 2019


  • Spekit App and Chrome v. 3.0.15
    • Ability to create publicly shareable links 
    • Bulk actions > Delete tag support
    • Username added as login mechanism for all users who login with Spekit. Does not impact users who login with Salesforce.
    • Delete custom columns support
    • Analytics: Who has viewed Speks, total # of views per Spek and ability to sort wiki and dictionary by views
    • Viewers can no longer see the Metadata section of Salesforce object, field and picklist Speks
    • Misc. minor fixes

If you have any questions, contact us at any time.